Policies and Guidelines for use of SIUE Electronic Message Boards

The purpose of the electronic message boards is to promote events of wide interest to the University community and the community at-large, and not merely to serve as a source for announcing the many functions that take place on campus.

SIUE provides the electronic message boards (EMB) for communication of information to the community within the framework of the University’s mission: education, research, and public service. All messages appearing on the boards should clearly support and advance this mission.

The message boards are located in the median of University Drive and just west of Roy E. Lee Field on New Poag Road. The message boards are viewed by both the campus community and the general public and are representative of the University. The boards will, therefore, be operated in a manner that enhances SIUE’s welfare and reputation.

Prospective users are encouraged to implement a variety of communications media for announcements rather than relying solely on the message boards. Users also are cautioned that the University offers no guarantee with respect to the appearance of any messages on the boards. Appearance of messages is subject to constraints of priorities and electronic or mechanical limitations. The number of messages which can appear in any given time period is limited, and precedence will be given to the earliest messages submitted, and priority rank (see "Priorities"). Messages may be edited for clarity and conformity to requirements. This is a free service.

Regulations

Messages must be submitted at least 10 days ahead of time AND may be submitted in several ways (Late submissions will be considered on a case-by-case basis):

Sign requests must be submitted on a Submission Form, either printed or electronic.

ALL electronic submissions regarding student organization requests will be verified with the advisor by telephone.

Non-electronic forms [pdf]—TYPED or printed LEGIBLY—may be delivered in several ways:

• FAX-ing a typed form to the Assistant to the Director of Public Affairs, x3616
• Delivering it to the Assistant to the Director of Public Affairs in person on the second floor of Birger Hall between 8 a.m. and 4:30 p.m. Monday through Friday.
• Sent through campus mail (Box 1027) if not urgent.
• Electronically

Messages should not exceed one frame of three lines, 16 characters/spaces per line.

1. Each message will appear for no more than seven days. No more than one message per event will be considered. Duration of the message ends at the time the event begins.
2. Events open only to members of an organization, or events that do not appeal to a wide University community audience do not qualify for the message boards. (See Note above and Priorities listing below)
3. Message boards are not available to commercial advertisers and may not be used to promote any commercial aspects.
4. Messages from organizations not affiliated with SIUE, unless sponsored by an SIUE organization, will not be considered.
5. Messages must not state or imply University endorsement or approval of any goods or services.
6. Promotion of alcohol, tobacco, candidates in any campus elections, political, factional, sectarian, racist, sexist, bigoted, false, misleading or deceptive viewpoints is prohibited.
7. All messages will be approved by the Director of Public Affairs or a designee, and may be edited for clarity and readability.
8. Messages will be posted in a timely manner, but not necessarily immediately upon submission.

Priorities

1. Emergency announcements such as snow emergencies or recesses.
2. Announcements of University-wide interest and concern.
3. Announcements from the administration of the University.
4. Announcements from SIUE organizations.

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